MailTail vs Brandquantum
The same core features at a fraction of the price
Feature Comparison
| Feature |  MailTail | |
|---|---|---|
| Outlook Add-in (Desktop & Web) | ✓ | ✓ |
| Microsoft 365 / Entra ID | ✓ | ✓ |
| Visual Signature Editor | ✓ | ✓ |
| Dynamic User Data | ✓ | ✓ |
| User & Group Assignments | ✓ | ✓ |
| Free Trial | 14 days | 14 days |
| Setup Time | Minutes | Hours |
| Price per user/month | £0.57 | £4.02 |
Pricing Comparison
Based on 100 users
Brandquantum
£4,824 per year
- ✓ Outlook signatures
- ✓ Entra ID integration
- ✓ Visual editor
- ✓ Group assignments
MailTail
£684 per year
- ✓ Outlook signatures
- ✓ Entra ID integration
- ✓ Visual editor
- ✓ Group assignments
- ✓ Setup in minutes
- ✓ Responsive human support
Why Teams Switch from Brandquantum
86% Cheaper
Brandquantum charges ~£4/user. MailTail is £0.57. That's over £400/month saved at 100 users.
No Volume Tiers
Brandquantum pricing changes based on user count. MailTail is the same price whether you have 10 or 1000 users.
Simple by Design
Core signature features without enterprise complexity. Deploy in minutes, not days.
Human Support
Small team, real responses. Email us and talk to someone who can help.
How Brandquantum works
Brandquantum (now part of Templafy) is an enterprise brand management platform that includes email signatures as one component of a broader suite. Their focus is on brand consistency across all company communications, including documents, presentations, and emails.
MailTail is focused exclusively on email signatures for Microsoft 365. We do one thing and do it well. If you need enterprise-wide brand management across every document type, Brandquantum offers that. If you just need Outlook signatures, you are paying for a lot of functionality you will never use.
The pricing gap
At approximately £4 per user per month, Brandquantum is one of the most expensive options in the email signature space. For a team of 100, that is £4,800 per year on signatures alone. Their pricing also varies by user count, so you may need to contact sales for an accurate quote.
MailTail costs £0.57 per user per month. The same 100-user team pays £684 per year. That is a saving of over £4,100 annually. Both products deliver branded Outlook signatures with dynamic user data. The question is whether the additional brand management features justify a 7x price difference.
Enterprise suite vs focused tool
Brandquantum is designed for large enterprises with dedicated brand teams. It manages templates across Office documents, email signatures, and other brand touchpoints. Implementation typically involves working with their team to set up brand guidelines and template libraries.
MailTail is a self-service tool that your IT team can deploy in minutes. Sign up, build your signatures in the visual editor, assign them to users or groups via Entra ID, and deploy the Outlook add-in. No implementation project, no onboarding calls, no consultants.
Who is Brandquantum built for?
Brandquantum is built for large enterprises with strict brand governance requirements across all communications. If your organisation needs centralised control over document templates, presentation decks, and email signatures in one platform, it is a comprehensive solution.
MailTail is built for teams that need reliable Outlook signatures without the enterprise overhead or price tag. If signatures are your main concern and you want to be up and running today rather than next quarter, MailTail is the practical choice.
Switch in Under 30 Minutes
Sign up for MailTail
Start your 14-day free trial.
Import your signatures
Copy your existing HTML signatures or create new ones in our editor.
Assign to users & groups
Use your existing Entra ID groups - no manual user management.
Deploy the Outlook add-in
One-click deployment via Microsoft 365 admin center.
Cancel Brandquantum
Once you're happy, cancel your Brandquantum subscription.
Ready to Switch?
Try MailTail free for 14 days. Keep using Brandquantum during your trial - switch when you're ready.
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